This document includes everything that is expected from a successful summer practice. Below you will find the requirements for summer practice and expectations from the two summer practice classes, together with some suggestions that will help the students to benefit more from it. It is your duty to fully comply with the rules and regulations, so please read this document carefully and completely in order not to run into problems.

• ChE300 Summer Practice I Requirements:
• Prerequisites to the course are either one of the following sets ChE102-ChE203-OHS301 or ChE102-ChE222-OHS301. Only the students who have satisfied the prerequisites by the time of the summer practice will be assigned to the course. If the students are in Probation condition at the end of the semester, they will not be able to perform their internships this summer.

  UPDATE: For those who will register to ChE300/400 next fall, the new prerequisites will be in effect and are subject to the prerequisite set of ChE102-ChE203-OHS301 only. Those who will not be graduating at the end of the semester and who are not in their 14th semester are subject to this new set.

  The remaining applicants (those who are in their graduation semester/14th semester) have registered this semester already, and therefore are subject to either of the two older prerequisite sets (ChE102-ChE203-OHS301 OR ChE102-ChE222-OHS301).

• For ChE300, the internship MUST be carried out in a factory where production takes place. Internships in pilot plants, research laboratories, sales, planning or quality control departments are not allowed.
• The internship should last at least 20 working days (uninterrupted), although longer durations, if possible, are encouraged.

• ChE400 Summer Practice II Requirements:

• Prerequisites to the course are either of ChE222 or ChE327. Only the students who have satisfied the prerequisites by the time of the summer practice will be assigned to the course.

• The internship can be done in a factory that is approved by the department.

• The internship should last at least 20 working days (uninterrupted), although longer durations, if possible, are encouraged.

• The internship can be done in a Research and Development Center accredited by the Ministry of Industry and Technology (https://www.sanayi.gov.tr/arge-tasarim-merkezleri-ve-tgb) and approved by the department. The duration should be at least two months (40 Work Days).

• Both Summer Practices are meant to be carried out during the summer break.

• The students are responsible for finding their own internship companies. Internships will only be arranged by the department for students who could not arrange it themselves. The internship positions available to the department, however, are limited and may not be enough for all students.

• There is 1-2 week period for the documentation before you start your internship at the company. Please act accordingly.

• The internships will be coordinated by the department chair and the summer practice advisor of each student in collaboration. Official correspondence with companies will be done by the summer practice advisor of each student.

• Advisor assignments: A summer practice advisor among Chemical Engineering Faculty will be assigned to each student during add-drop week and announced via e-mail.

PROCEDURES__________________________________________________________________________________

The students who are planning for summer practice in Summer 2023 are expected to follow the procedures below. It is the student's responsibility for timely planning to the summer practice.

Step 1: Preparation for summer practice:

i.  Before you start applying for summer practice, make sure you are going to satisfy the prerequisites for summer practice classes (ChE300 or 400) by the date of the start of your summer practice.

ii.  Make sure you have read this document throughout and indicate your intention for summer practice in the online questionnaire.

iii.  You may now start searching and applying to the summer internship positions available. If your summer practice advisor has been assigned, it is a good idea to ask in advance their opinion on the firms you are planning to apply.

iv.  If a “Mandatory Summer Practice Form (Zorunlu Staj Belgesi)” is needed in your applications, fill in the form number “S1-F1” (provided here) fully and submit it to Mr. Yüksel Karataş (kayuksel@metu.edu.tr). You are responsible for the correctness of the information in the petition.

Step 2: When you find a place(s) for a summer internship:

i.       i. Arrange a meeting with your summer practice advisor to discuss the suitability of the place for summer internship. Make sure you have enough information about the (i) company, (ii) their field of production, and (iii) the department of your internship. Make sure both the company and your duty there satisfies the requirements for the summer practice classes (information on the previous page given as ChE300/400 Requirements).
ii.      After approval of your summer internship place, prepare the followings;

• Summer practice notebook (obtain one staple-bound notebook, fill in the first page with your name, student ID, place of your summer internship, date and your signature)
• Summer practice booklet (will be sent to you with this document, fill in the pages with the required information and glue your photograph)
• Meet with your advisor to finalize the forms required to start your summer internships (Advisors will sign your summer practice notebook and booklet, provide you additional documents to be submitted to the company, and will provide you a letter that certifies that you can obtain the required insurance and start your summer internship). The meetings may be in-person or via e-mail and the approvals will be electronic.
• In your meeting with your advisor before the internship, discuss also the expectations from the internship and the intermediate and final reports.
• For insurance, complete the insurance documents required. More info on that below.

Step 3: Insurance documentation: Start out by filling in your information into the

StajyerOgrenciBilgiFormu.xls file form. In this file, among other information, you will also declare whether you currently have General Health Insurance (Genel Sağlık Sigortası/GSS) from your family or legal guardian. Note that the university will make sure that you have complete coverage regardless, so fill in the form accurately.

Additionally, fill in one of the forms related to this matter: ailesi_uzerinden_saglik_hizmeti_alanlar_icin_taahutname.doc ailesi_uzerinden_saglik_hizmeti_almayanlar_icin_taahutname.doc

The first file is for those who do have insurance by affiliation from family, and the second one is for those who don’t. Send the completed forms to Ms. Asya Ercan (yasya@metu.edu.tr) in our Department Secretarial Office and cc the message to your assigned advisor. Workplace Insurance is typically met by the University, or in less frequent cases, by the Company of your internship. If your occupational insurance will be met by the Company, please contact Ms. Ercan and provide proof that the Company has indeed insured you.

Step 4: During summer internship

• The internship should last at least 20 working days (uninterrupted).
• Keeping a summer practice notebook: It is very important to keep a well-documented notebook during your summer practice. During the summer internship, record all your observations in the summer practice notebook. Make sure you have placed the date and sign each page, and there are no blank or torn pages. Examples of what to include in the summer practice reports are: the flowcharts of the processes that you have seen, the data you obtained, the details of the equipment that you have seen, information about the utilities available, the quality control tests that are done to the products of intermediate products, etc. NOT the information that you find online or from catalogues etc.
• Intermediate reports: The students should contact their advisor, by any means arranged by the two before the internship, to give an intermediate report during the course of the internship.
• At the end of the internship make sure you have the “Summer Practice Booklet” signed and all the evaluation forms filled and placed in a sealed envelope by the company.

Step 5: Summer practice reports

• The summer practice reports are going to be submitted during add-drop week of the Fall semester. So, the students are encouraged to prepare it in advance. Late submissions will not be accepted.
• The reports will be checked in terms of format, content and originality, NOT in terms of the length or the well-accepted information that can be found from the internet or any other sources.
• The format of the report should be consistent and the reports should be free of grammatical errors and should fully be in English (all charts, tables, figures, etc.). Students are encouraged to use software (such as Word spell-check and Grammarly, etc.) to check the language. Also visit: https://lib.metu.edu.tr/tr/duyurular/grammarly-premium-aboneligi
• Originality reports: The summer practice reports will be submitted digitally to the Turnitin system through the ODTUClass interface before the end of the add-drop period. Together with the report, a copy of the Turnitin “scorecard” showing the degree of overlap of your report with the documents in the Turnitin database should be submitted. A significant (above 20%) overlap will be considered as plagiarism and will result in an Unsatisfactory (U) grade.
• A guideline of what to include in the summer practice report is given as Appendix.

Step 6: After Internship

Make sure you send the following documents to the Department.

1) Summer practice report

2) Summer practice notebook (diary)

3) Summer practice booklet

4) ChE 300 or 400 Summer Practice Student Evaluation Form.docx filled by the student

5) Include the summer practice evaluation form filled by the company and the second page of the summer internship booklet in a sealed envelope. The company may prefer sending this item themselves, which is OK.

Address:

Yüksel Karataş

Orta Doğu Teknik Üniversitesi Kimya Mühendisliği Bölümü

Dumlupınar Bulvarı No: 1, Çankaya Ankara 06800.

FINAL NOTE

Your summer practice course is evaluated based on your success during the summer practice and the content of your report. It is a good opportunity to revise what you have learned theoretically during the courses you have taken and employ them in practical applications. It is important to keep your summer internship reports concise, brief, original and precise in terms of the content that exhibit good integration of theory and practice.

APPENDICES

A1. Flowchart summarizing the Summer Practice Procedures

A2. Form S1-F1 to request the Mandatory Internship document.

A3. Summer Practice Report Format

A4. Frequently Asked Questions (FAQ)

Documents:

Staj rehberi

Ailesi üzerinden sağlık hizmeti alanlar için taahütname

Ailesi üzerinden sağlık hizmeti almayanlar için taahütname

ChE 300 öğrenci değerlendirme formu

ChE 400 öğrenci değerlendirme formu

S1-F1 formu

Stajyer öğrenci bilgi formu

Staj değerlendirme formu